The Howard Partnership Trust (THPT) is a Surrey based Multi-Academy Trust, comprising four secondary, six primary and two special schools with two further under development. We are proud of our ethos of collaboration and inclusion, "Bringing out the best" in students of all abilities and backgrounds. Visit website

Part of The Howard Partnership Trust


Three Rivers Academy is committed, in partnership with parents/carers, students, governors and the Local Authority to ensuring that students attend school regularly.

Attendance Rewards  

At Three Rivers Academy we actively seek to reward students who consistently do the right thing. We encourage all of our students to aim for 100% attendance and regularly reward students who maintain good standards of attendance. Students who have over 95% attendance will receive post cards to congratulate them on their achievement each half term, there will also be prize draws at the end of half term and recognition in assemblies. Students with 100% attendance will receive rewards at the end of each term.

Attendance, Safeguarding and Attainment 

Students may be at risk of harm if they do not attend school regularly. Safeguarding the interests of each child is everyone’s responsibility.


Any absence affects learning and regular absence will seriously affect a student’s ability to get good grades. For example, a student who has above 95% attendance has a 75% chance of meeting their target grades. When attendance falls below 88% they have less than a 30% chance of achieving a good set of GCSE results. A student who has 4 days off each half term would have an attendance percentage of less than 88%.

 Having a good education helps to enable students to realise their full potential, increases the chance of future economic stability, builds confidence and resilience and is a factor in ensuring good mental health.

For students to gain the greatest benefit from their education it is vital that they attend school regularly and that they be at school, on time, every day the school is open unless the reason for the absence is unavoidable.

Attendance over One School Year


Weeks of lost learning

Days of lost learning

Hours of lost learning

95% attendance

Less than 2 weeks

Less than 10 days

Less than 50 hours

90% attendance

4 weeks

20 days

100 hours

85% attendance

5.5 weeks

27.5 days

137.5 hours


If a student maintained an attendance percentage of 85-90% during years 7 to 11 they would miss the equivalent of approximately half a year of school, this equates to 487.5 hours of lost learning. If a student’s average attendance was 80% during years 7-11 this would be the equivalent of missing a whole year of school.


  • It is expected that all students will maintain excellent standards of punctuality. 

  • The school day starts at 8:20am.

  • When a student is late to school they must report to Student Services and sign in. Failure to register results in a detention. A note must be provided to explain the lateness.

  • At 9.10am the registers will be closed. If a child arrives after that time they will be marked as unauthorised absence (U code). A Penalty Notice may be issued if the problem persists.

Absence Procedures

If a student is absent from morning registration the school will telephone or text the parent/carer on the first day of absence if we have not already heard from the parent/carer. The school will continue to try and contact parents/carers if there is no response to the truancy call. Where there has been no response, the Attendance Office will inform the Tutors/ Year Lead and if necessary the Child Protection Officer. When truancy is confirmed, parents will be informed and asked to make contact with the student. Students that truant will receive a school sanction. The school will telephone or text parents every day of absence unless the school has been contacted by parents/carers to say that the students will not be attending.

Ten days of absence: Any pupil who is absent without an explanation for 10 consecutive days will be referred to Educational Welfare. If the absence exceeds 20 days, your child’s name will be removed from the school roll and you will have to reapply for a place upon your return.   Students leaving school during the day: Students are not allowed to leave the school site without prior permission from school. Parents/carers should arrange medical appointments outside school time (especially routine ones like dental check-ups and GP visits). If it is not possible to schedule a medical appointment outside of the school day, please ensure that the student is in school for as much of the day as possible before and after the appointment.

Parents need to send in a letter or note in the school planner the reason for any planned absence, stating the time of leaving, the expected return time and whether the student is being collected or will make their own way to their destination. Students must sign out on leaving the school and sign back in on their return. All students leaving with permission will be given written authorisation by the school in case of being stopped by Truancy Patrol.

Exceptional Leave of Absence

There is no automatic entitlement in law for a leave of absence from school. Leave of absence in term time will only be authorised in exceptional circumstances. All applications for leave must be written and made in advance using the school’s leave of absence form, which can be found here. It is important that parents/carers understand the circumstances when leave in term time will not be agreed:

  • When a pupil is just starting the school. This is very important as a child needs to settle into their new environment as quickly as possible.

  • Immediately before and during assessment periods, GCSE or any other public examinations.

  • When a pupil’s attendance record already includes any level of unauthorised absence.

  • Where a pupil’s attendance rate is already below (95%) or will fall to or below that level as a result of taking a leave of absence.

Any period of leave taken without the agreement of the school, or in excess of that agreed, will be classed as unauthorised and the Educational Welfare Service will be informed. A Penalty Notice may be issued.

Penalty notices

If a parent/carer takes their children out of school without authority, they will be liable to receive a penalty notice from the Education Welfare Service, acting on behalf of Surrey County Council.

Currently the amount payable under a penalty notice is £60.00 per parent/carer per child if paid within 21 days.  Thereafter the amount increases to £120.00 if paid between 21 and 28 days. If the penalty notice remains unpaid after 28 days, the Local Authority will consider a prosecution in the Magistrates Court for failing to ensure regular school attendance under Section 444 Education Act 1996. 

Please note that penalty notices are issued per parent/carer per child so a family of two parents and two children will receive 4 penalty notices.

We ask that you give us your full support to help us to maintain high standards of attendance.